Dates and Future Agenda for Executive Committee Meetings
Executive committee meetings are held before each chapter meeting. Individual, special executive committee meetings will be held with advance notice.
Executive Committee Meetings
Executive committee meetings are meetings of the officers of the chapter including president, first VP (programs), second VP (membership), treasurer, and secretary. The meetings are open to all chapter members.
Board Members
SIM Houston Chapter Board Member Responsibilities
As defined in the Chapter By-Laws. (Brackets [ ] indicate clarification of responsibilities, or informal addenda to the by-laws.)
President:
Preside over all meetings of the members of the Chapter
Represent, or designate a substitute to represent, the Chapter at Society meetings as the Chapter Designated member
Call and preside over all Executive Committee meetings
Designate all committees and their chairpersons
Appoint annually the Nominating Committee
Accept and receive donations, gifts, and bequests. [Coordinate any activities with ITEC organization or similar groups, as directed by the Chapter]
Coordinate the Chapter's activities and programs and conduct any necessary business with the Society. [At beginning of the year, send an email with updated board information. Participate in SIM President calls.]
Ensure that all orders and resolutions of the Executive Committee are placed into effect
Supervise all other officers for the Chapter and see that their duties are properly performed. [Inform new board members of their responsibilities.]
Submit a report of the operations of the Chapter for the preceding year to the members at the annual meeting
[Have co-signer responsibilities on the bank account. Review any bank changes with the Treasurer.]
First Vice President - Program Chair:
Provide the advance planning for the Chapter meetings to include arrangements for facilities, speakers and programs
Perform such other duties as may be assigned from time to time by the President and Executive Committee
Second Vice President - Membership:
- Ensure that the Membership Committee acts on all applications for membership consistent with the qualifications guidelines established by the Executive Committee
Advise the Secretary on all approved new members for addition to the membership roster
Perform such other duties as may be assigned from time to time by the President and Executive Committee [Keep prospects list. Follow SIM international procedures for new members.]
[Participate in SIM membership calls]
Treasurer:
Collect monies. [Pay bills. Collect and deposit meeting money. Give written receipt at the door.]
Keep account of receipts and disbursements
Deposit the funds in a bank designated by the Treasurer with the concurrence of the Executive Committee
Dispose of funds as may be ordered by the Executive Committee
Provide periodic accounting of the financial condition of the Chapter
Prepare and file all financial reports required by statute. [Fill out yearly taxes.]
Prepare and maintain a "pro forma" financial statement for the chapter
Secretary:
Keep minutes of business meetings
Attend the sessions of the Executive Committee and record the minutes of all proceedings
Notify members and the Executive Committee of all meetings. [Send out meeting announcements via email. Reconcile bad emails, phone numbers, addresses with Membership Committee. Bring badges for attendees. Bring sign-in sheet of attendance.]
Perform other duties as may be from time to time assigned by the President. [Manage vendor sponsorship programs. Maintain web site.]
Maintain a membership roster
Prepare, distribute, and collect all voting ballots
Send out annual invoices to existing members and send out invoices to anyone wanting to join the chapter.
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