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Bylaws of the SIM Dallas-Fort Worth Chapter
August 8, 1983
August 4, 1986
September 9, 1991
November 1, 1993
November 1, 1997
June 1, 1999
October 6, 2006
September 13, 2010
February 7, 2011
November 7, 2011
September 10, 2012 by Board
October 1, 2012 by Chapter
PURPOSE AND ACTIVITIES
SECTION 1. PURPOSE: This chapter shall be known as the Dallas-Fort Worth Chapter (the "Chapter") of the Society for Information Management (the "Society"). The Chapter is organized for the educational purpose of fostering the management of information technology for the improvement of enterprise performance, as consistent with the purpose of the Society.
SECTION 2. ACTIVITIES: The activities of the Chapter shall strive to strengthen professional communications among management personnel responsible for directing the design, implementation and delivery of information technology products and services in both private and public organizations. These activities will include:
1. Providing a forum for those concerned with all aspects of information management.
2. Providing an opportunity to hear presentations by leading information management professionals and executive managers who are the beneficiaries of the products and services of information management units.
3. Providing a means for critical examination of the problems and opportunities involved in information management for the improvement of enterprise performance.
4. Providing an opportunity for the exchange of ideas concerning information management with member counterparts primarily within the Dallas-Fort Worth area.
5. Conducting programs for the education of executive managers, aimed at developing an understanding of information management and management considerations of the emerging information technologies.
6. Offer additional activities as approved by the Executive Committee that are consistent with the above and permitted under the Texas Nonprofit Corporation Act (RCS Art. 1396).
The contents of the activities will include:
1. Practical and theoretical considerations of the purposes, nature, form, and structure of information management as they relate to the needs of the enterprise.
2. Applications of information technology, both proven and prospective, primarily in connection with their significance to enterprise and executive management performance.
3. Discussions on various facets of the rapidly advancing information technologies.
4. General management issues of interest to senior level executives in areas such as personnel, finance, or operations.
The activities of the Chapter will be addressed to persons from both the public and private sectors, including:
1. Senior executives who are responsible for the information management function.
2. Senior executive managers who utilize management information systems.
3. Educators who are concerned with researching and teaching the theory, methodology, principles, and practices of information management.
SECTION 1. QUALIFICATIONS: The Chapter will maintain membership qualification standards that meet or exceed the qualification for membership in he Society: SIM International.
SECTION 2. CLASSES OF MEMBERS: The Chapter shall have two classes of members with the following designations and qualifications:
A member who supports the work of the Chapter and the Society, is a member of the Society, and has paid all current and past dues and assessments, is entitled to regular membership and may vote at meetings of members.
A member who displays an interest in and supports the work of the Chapter, is nominated by the Executive Committee and approved by the Membership Committee, is entitled to honorary membership with no right to vote.
SECTION 3. APPLICATION FOR CHAPTER MEMBERSHIP
1. Application for the initial membership year in the Chapter shall be submitted to the Chair of the Membership Committee on such forms as shall be approved from time to time by the Chapter Executive Committee. Recommendation by the Membership Committee and approval by the Executive Committee are required for acceptance as a Chapter member. Approval may be obtained from the Executive Committee via email.
2. Application for membership in subsequent membership years shall be accomplished by verifying the accuracy of the individual's qualifications for membership. A summary of those qualifications will accompany the invoice for annual dues. The verified application information must accompany the dues remittance. All changes in employment, duties and responsibilities relevant to qualification for membership must be reviewed and approved by the Membership Committee. Recommendation by the Membership Committee and approval by the Executive Committee are required for continuing membership.
SECTION 4. RIGHTS AND LIABILITY OF MEMBERS: Each regular member of the Chapter shall have the right to vote on Chapter matters. The members of the Chapter shall not be liable for the debts of or obligations of the Chapter. No member shall receive compensation for services rendered to the Chapter except as otherwise approved by the Executive Committee. A member may be reimbursed for expenses reasonably incurred on behalf of the Chapter if approved by the Executive Committee.
SECTION 5. MEMBERSHIP YEAR: The membership year for members of the Chapter shall be from January 1 of each year to December 31 of the same year.
SECTION 6. MEMBERSHIP DUES: Annual dues for Chapter membership shall be set by the Executive Committee. Annual dues remitted to the chapter will include dues for SIM International affiliation.
SECTION 7. EXPULSION: A member may be expelled for cause by the affirmative vote of three-fourths (3/4) of the members of the Executive Committee. The member shall be invited to appear before the Executive Committee.
MEETINGS OF MEMBERS
SECTION 1. ANNUAL MEETING: An annual meeting shall be held for members to elect officers and conduct such other business as required.
SECTION 2. CHAPTER MEETINGS: Meetings of the Chapter shall be held for members and guests for the purpose of hearing presentations, exchanging ideas, and for transacting such business as may properly come before the meeting. The time of each meeting shall be as designated by the Chapter Executive Committee.
SECTION 3. PLACE OF MEETINGS: Meetings of the Chapter may be held at such place as may be designated by the Chapter Executive Committee.
SECTION 4. NOTICE OF MEETINGS: An electronic, written or printed notice stating the place, date, and hour of the meeting, shall be delivered not less than ten (10) nor more than thirty (30) days before the meeting. If mailed, such notice shall be deemed to be delivered when deposited in the United States mail, addressed to the member at his address as it appears on the records of the Chapter, with postage thereon paid.
SECTION 5. QUORUM: Prior notice of a meeting having been given, those regular members present in person, including at least one member of the Executive Committee, shall constitute a quorum.
SECTION 6. VOTING: Each regular member of the Chapter present in person shall be entitled to one vote on business pertaining to the Chapter. Unless otherwise decided by a majority of those present and voting, or by the Chair or his representative, decision shall be by a majority of those present and voting. All regular members have absentee ballot voting rights for election of officers. Absentee votes may be submitted to the Secretary via email prior to the vote taken at the designated Chapter meeting.
SECTION 7. GUESTS: Members may bring guests to Chapter meetings, consistent with policies published by the Executive Committee.
SECTION 8. NATIONAL MEETING: Chapter members are encouraged to attend and participate in the Society's annual conference held during the fall of each year at such time and place prescribed by the Society.
OFFICERS AND MEMBERS OF THE EXECUTIVE COMMITTEE
SECTION 1. OFFICERS: The officers of the Chapter shall be the Chair, Vice Chair, Treasurer, Secretary, and Past Chair. The officers shall be elected annually.
SECTION 2. NOMINATION: A nominating committee, appointed by the Chair, shall nominate at least one candidate for each of the five officer positions, for the Chairs of the Program, Marketing, Communication, Community Outreach and Membership committees and members-at-large. The nominating committee shall present the slate of candidates to the Executive Committee no later than thirty (30) days prior to the annual election. Nominations may also be made from the floor during the annual election providing the nominee has given prior or gives concurrent consent to the presiding executive officer.
SECTION 3. ELECTION: The annual election of the Chapter officers and other members of the Executive Committee will be held at the November meeting of the Chapter. Each member of the Chapter present in person shall be entitled to one vote. The nominations will be distributed to the members at the October meeting. Voting shall be conducted by show of hands. Any member may call for a written ballot, with the approval of the majority of the members present. Each position shall be filled by the nominee receiving the majority of votes cast.
SECTION 4. REMOVAL: Any officers or other members of the Executive Committee may be removed by the vote of a majority of the members of the Chapter attending any Chapter meeting. Such a vote must be recommended and scheduled by the Executive Committee. Notification to membership that an election will be conducted on removal of an officer or member of the Executive Committee must be included with the notice of Chapter meeting.
SECTION 5. RESIGNATIONS: Any officer or other member of the Executive Committee may resign at any time by giving written notice to the Chair or Secretary of the Chapter. Such resignation shall take effect at the time specified therein; and, unless otherwise specified therein, the acceptance of such resignation shall not be necessary to make it effective.
SECTION 6. VACANCIES: Any vacancy occurring in the elected officers for any reason, shall be filled by appointment by the Chair with the approval of the majority of the Executive Committee. Such appointment shall continue until the next annual election.
SECTION 7. DUTIES OF THE CHAIR: The Chair shall be the Chief Executive Officer of the Chapter. The Chair shall perform all duties that pertain to the office of Chair and that may be assigned by the Executive Committee. In furtherance but not in limitation of the office, the Chair's primary duties shall be to:
1. Preside over all meetings of the members of the Chapter.
2. Call and preside over all Executive Committee meetings.
3. Designate special committees and their Chairs.
4. Appoint annually the Nominating Committee.
5. Accept and receive donations, gifts, devises and bequests.
6. Coordinate the Chapter's activities and programs and conduct any necessary business with the Society.
7. Ensure that all orders and resolutions of the Executive Committee are placed into effect.
8. Supervise all other officers of the Chapter and see that their duties are properly performed.
9. Submit a report of the operations of the Chapter for the preceding year to the members at the annual election meeting.
10. Issue public and legally binding statements on behalf of the Chapter.
SECTION 8. DUTIES OF THE VICE CHAIR: The Vice Chair shall have all the powers and perform all duties of the Chair in the absence or incapacity of the Chair. In furtherance but not in limitation of the office, the Vice Chair's primary duties shall be to:
1. Perform such other duties as may be assigned to the Vice Chair from time to time by the Chair and Executive Committee.
SECTION 9. DUTIES OF THE TREASURER: The Treasurer shall be the financial officer of the Chapter and shall perform all duties that pertain to the office of the Treasurer and that may be assigned by the Chair and Executive Committee. In furtherance but not in limitation of the office, the Treasurer's primary duties shall be to:
1. Collect monies.
2. Keep full and correct account of receipts and disbursements in the books belonging to the Chapter.
3. Deposit the funds of the Chapter in a bank designated by the Treasurer with the concurrence of the Executive Committee.
4. Dispose of funds of the Chapter as may be ordered by the Executive Committee, taking proper vouchers for such disbursements.
5. Render to the Chair and members of the Executive Committee, whenever they may request it, an account of the financial condition of the Chapter.
6. Prepare and file all financial reports required by statute.
SECTION 10. DUTIES OF THE SECRETARY: The Secretary shall be the administrative officer of the Chapter and shall perform all duties that pertain to the office of Secretary and that may be assigned by the Chair and Executive Committee. In furtherance but not in limitation of the office, the Secretary's primary duties shall be to:
1. Keep minutes of business meetings.
2. Attend the sessions of the Executive Committee and act as clerk thereof and record all the acts and notes and the minutes of all proceeding in a book to be kept for that purpose.
3. Notify the Executive Committee of all meetings.
4. Perform other duties as may be from time to time assigned by the Chair.
5. Prepare, distribute, and collect the ballots at the annual election.
SECTION 11. DUTIES OF THE MEMBERS-AT-LARGE: The Members-at-Large shall perform such duties as may be assigned to him or her by the Chair and the Executive Committee. NOTE: Members-at-Large are selected annually by the Chair and the Executive Committee]
SECTION 12. DUTIES OF THE PROGRAM CHAIR: The Program Chair shall be responsible for the administration and program content of Chapter meetings and shall perform all duties that pertain to the Chair of the Program Committee and that may be assigned by the Chair and Executive Committee. In furtherance but not in limitation of the office, the Program Chair's primary duties shall be to:
1. Ensure the completion of all required administrative functions associated with Chapter meetings including facilities, meals, audio/visuals and other necessary arrangements.
2. Plan Chapter meeting programs that are responsive to the needs and desires of the Chapter membership.
3. Identify and arrange for Speakers of high caliber and achievement to address topics of interest and value to the Society.
4. Notify members of all Chapter meetings.
5. Report to the Executive Committee on the activities of the Program Committee in such detail as may be required by the Executive Committee.
6. Serve as a member of the Executive Committee.
7. Perform other duties as may be from time to time assigned by the Chair.
SECTION 13. DUTIES OF THE MEMBERSHIP CHAIR: The Membership Chair shall be responsible for the identification of prospective members and timely processing of all applicants and shall perform all duties that pertain to the Chair of the Membership Committee and that may be assigned by the Chair and Executive Committee. In furtherance but not in limitation of the office, the Membership Chair's primary duties shall be to:
1. Identify and act on prospective members consistent with the guidelines provided by the Executive Committee.
2. Ensure that the Membership Committee acts on all applications for regular membership and recommended honorary members within the required time frame.
3. Advise the Program Chair and Treasurer on all approved new members to facilitate their maintenance of current membership rosters.
4. Report to the Executive Committee on the activities of the Membership Committee in such detail as may be required by the Executive Committee.
5. Serve as a member of the Executive Committee.
6. Perform other duties as may be from time to time assigned by the Chair.
SECTION 14. DUTIES OF THE MARKETING CHAIR: The Marketing Chair shall be responsible for the promotion and marketing of the chapter and chapter events both internally and externally. In furtherance but not in limitation of the office, the Marketing Chair’s primary duties shall be to:
1. Organize a "five minute spotlight” at each chapter meeting highlighting chapter efforts such as, but not limited to the intern program, the education committee, and the ECC.
2. Organize and promote a speaker’s bureau highlighting member expertise to area media.
3. Promote coverage of chapter speakers, meetings and events.
4. Produce news releases of chapter speakers, meetings and events.
SECTION 15. DUTIES OF THE COMMUNICATION CHAIR: The Communication Chair
shall be responsible for all chapter communications and the chapter web site and act as the liaison with SIM National with respect to the web site. The Communication Chair shall also evaluate all tools to provide communication through various media.
SECTION 16. DUTIES OF THE COMMUNITY OUTREACH CHAIR: The Community
Outreach Chair shall be responsible for all chapter community outreach programs, including but not limited to:
1. RLF Program
2. Academic Scholarships
3. Philanthropic activities
4. TENG relationship
5. Education Committee
consist of the officers
of the Chapter, the
the Chairs of the Program, Marketing, Communication, Community Outreach
Large. The Chair of the Chapter shall also
Chair of the Executive
shall be represented by more than one member on the
SECTION 2. GENERAL POWERS AND DUTIES: The Executive Committee shall serve as the Board of Directors of the Chapter and shall be the governing authority of the Chapter. The property, business and affairs of the Chapter shall be managed by the Executive Committee. The Executive Committee may exercise all such powers of the Chapter as are given by law, or by these by-laws directed or required to be exercised by the Executive Committee.
The Executive Committee, in furtherance but not in limitation of its powers, shall have the power to:
SECTION 3. REGULAR MEETINGS: There shall be at least four (4) meetings of the Executive Committee in each membership year. Additional meetings may be held at the call of the Chair or at the request of any three (3) members of the Committee. The meetings will be held at the time and place as prescribed by the Chair. Notice of the meetings shall be given in writing or verbally by the Chair at least seven (7) days prior to the date of the meeting.
SECTION 4. QUORUM: A majority of the number of Executive Committee members constitutes a quorum for the transaction of business at any meeting of the Executive Committee.
SECTION 5. VOTING: Decisions shall be by a simple majority of those present and voting.
SECTION 6. ELECTRONIC MEETINGS AND VOTING: The Executive Committee may transact some business between regular meetings by the exchange of electronic messages. Where electronic voting is required, decisions shall be by a majority of the number of Executive Committee members serving at the time. Issues put to an electronic vote must be copied to all members of the Executive Committee. Votes on such issues must also be copied to all members of the Executive Committee and must also include clear reference to the issue being voted on (e.g., via the use of a reply-with-copy-of-original-message function). These votes and other important announcements will be included in the minutes of the next regular meeting.
SECTION 1. SPECIAL COMMITTEES: The Chair may establish and appoint special committees not having and exercising the authority of the Executive Committee in the management of the affairs of the Chapter.
SECTION 2. NOMINATING COMMITTEE: Sixty (60) days prior to the October meeting the Chair shall, with the consent of the Executive Committee, appoint a Nominating Committee for selection of the next year’s officers.
SECTION 3. MEMBERSHIP COMMITTEE: The Membership Committee shall be directed by a Chair elected from the membership. . The Committee shall have the responsibility to identify prospective members and move on the acceptance or rejection of applicants for membership.
SECTION 4. PROGRAM COMMITTEE: The Program Committee shall be directed by a Chair elected from the membership. . The Program Committee shall have the responsibility for the advance planning of the Chapter meetings to include arrangements for facilities, quality speakers and programs.
SECTION 5. MARKETING COMMITTEE: The Marketing Committee shall be directed by a Chair elected from the membership. The Marketing Committee shall have the responsibility for the promotion and marketing of the chapter and chapter events both internally and externally.
SECTION 6. COMMUNICATION COMMITTEE: The Communication Committee shall be directed by a Chair elected from the membership. . The Communication Committee shall have the responsibility for all the chapter communications and the chapter web site.
SECTION 7. COMMUNITY OUTREACH COMMITTEE. The Community Outreach Committee shall be directed by a Chair elected from the membership. The Community Outreach Committee shall have the responsibility for all chapter community outreach programs.
SECTION 1. FISCAL YEAR: The Chapter's fiscal year shall be January 1 through December 31.
SECTION 2. FUND DEPOSITS: All funds of the Chapter shall be promptly deposited in qualified depositories. Any funds acquired by the Chapter shall be clearly marked for and deposited to the account of SIM-Dallas-Fort Worth Chapter
SECTION 3. FUND DISBURSEMENTS: All disbursements of funds of the Chapter shall be made by checks signed by the Treasurer or, in the event the Treasurer is unavailable, by the Chair.
SECTION 4. TREASURER'S REPORT: The Treasurer shall provide to the Executive Committee meeting a written report of the Chapter's financial status, which any member of the Chapter may inspect upon request. The Treasurer's accounts may be audited annually at the end of the fiscal year by an independent representative appointed by the Executive Committee.
SECTION 5. DISSOLUTION: Upon dissolution of the Chapter, all assets remaining after disposition of all liabilities will be distributed to the Society.
These by-laws may be altered, amended, or repealed, and new and other by-laws may be adopted by resolution or resolutions duly adopted by a majority of the Executive Committee members present in person, and submitted to and duly adopted by a two-thirds (2/3) vote of the membership present and voting at any meeting of the Chapter, with thirty (30) days advance notice of such vote to members.
The Dallas-Fort Worth (DFW) Chapter membership guidelines are designed to attract senior information management (IM) executives from as broad a spectrum of industries, academia, and consulting as possible. It is believed that members can achieve the greatest benefit from SIM membership if the programs and interaction are focused on diverse senior IM executives. These guidelines are not intended to be rigid rules to be applied mechanically; in all cases, membership applications will be reviewed and approved by the DFW Executive Committee to insure that emphasis on senior IM executives is preserved.
qualify for SIM
membership, individuals must fall into one of the Individual
or Group Membership Categories as described
1. Practitioner Member
Senior executives in private or public sector organizations who are the corporate or division head of an IM organization; senior information executives' direct reports; and others with significant IM responsibility are qualified for membership. As noted in the bylaws, each member gets one vote. The Practitioner Member category includes:
a. Chief Information Officers (CIOs) and Chief Technology Officers (CTOs)
b. CIO's or CTO's direct reports
c. Graduates of SIM International's RLF program.
two members from
the same organization may be members of the DFW Chapter;
however, for large organizations (i.e., those
with more than
$1 Billion in sales
or expenses and
with a major information management
Dallas-Fort Worth area),
up to 4 members will be allowed. While it is
normally expected that
members of the chapter will
be the CIO,
or a direct
report of the CIO or CTO, exceptions will
be considered for large organizations.
2. Academic Member
Full-time university or college faculty members may also qualify for membership in SIM's DFW chapter. Academic members should be recognized scholars who conduct practice-oriented research and/or are leaders in IM curriculum design initiatives. These members should have achieved senior levels in the academic community and have significant influence over the direction of IM education. The Academic Member category includes
a. program heads and
b. full time professors
Normally, only two professors from the IM disciplines at a DFW four-year college or university can be Academic Members.
3. Business Leader Member
Business leaders who have a significant interest in and impact on the use of information technology and its management may also qualify for SIM membership.
Senior business executives from public or private organizations with annual revenue that exceeds
$5M, employs a minimum of 5 full-time employees, and whose primary responsibility is not information management, but whose company is typically classified as a technology-related service organization, qualify for membership.
Other leaders who
shape or influence law and governmental policy in the
areas of professional
to information managers may also qualify.
The Business Leader Member category includes but may not be
b. Chief Executive Officer
c. Chief Operating Officer
at the partner/principal
who influence the direction of their own
companies may qualify for membership. These individuals must be able to demonstrate
that they operate at
the senior level
to qualify, and that their responsibilities are primarily in
DELIVERING IT services,
not primarily selling
IT services. Consultant Members must not engage in
meetings or they will
put their membership at
management practitioners (that is, CIOs
or CTOs or their direct reports) for consulting or vendor
apply for membership
DFW chapter as
one senior executive from a
outsourcing or recruiting
be a member of the Dallas-Fort
5. Member Emeritus
former Practitioners, Academic members, and Business Leaders are invited to continue
to participate in the
DFW Chapter at all
as voting, paying members.
6. RLF Members
Due to their interest in creating possibilities in the Technology arena as illustrated by their 9 month commitment to the RLF program, any RLF program attendees are granted an automatic 2 year dues paying membership in SIM National beginning with the year they are in RLF
RLF attendees will be counted in the overall chapter headcount, but will not be factored into the category percentages. They must pay any other chapter meeting fees in accordance with other dues paying member requirements, and they are granted all rights that any dues paying members are afforded. To be granted regular membership, they must re-apply for membership the third year after commencement of their initial RLF session.
7. Chapter Advisors
that provide guidance,
insight, and advice to
both individual members
and the chapter as
a whole based
on well defined roles outlined
the Executive Committee.
These respected experts in their areas of service will have all the privileges of membership and pay regular membership dues each year. Although they will be counted in membership totals, they will not be counted against any other category limits. Normally the number of Chapter Advisors will not exceed 6 in number.
They will be called upon from time to time to host a topic at a monthly meeting, and/or provide activity reports illustrating how they have assisted members of SIM.
Academic institutions with a significant investment in accredited undergraduate and/or graduate level IM education programs may also qualify for group SIM Membership.
These institutions can provide five designees who can fit either of the following descriptions:
a. Practitioners working in the IT organization of an academic institution who satisfy the Practitioner category criterion; or
b. University or college faculty members who satisfy the Academic category criterion.
To be eligible for this membership category, at least one designee must fit the Academic Member criterion and this person must be designated as the primary contact person.
Voting rights will also be granted to any of the five members who satisfy any individual membership criteria of the Society or who are desi